Board Updates
Upcoming Board Meetings
Please note the upcoming meetings, currently scheduled through June 2025.
- Community Marketplace Committee – May 12 at 1:00pm
- Finance Committee – May 19 at 1:00pm (previously scheduled for June 2)
- Public Relations & Development Committees – May 19 at 4:00pm
- Scholarship committees – May 20 at 4:00pm
- Executive Committee – May 27 at 1:00pm (previously scheduled for June 9)
- Full Board Meeting – June 2 at 5:00pm (previously scheduled for June 16)
Other Events
OC Family Festival – April 27, 2025
Details and registration at www.oxnardcollegefoundation.org/family-festival-2025
Transfer Ceremony & Scholarship Awards – May 2, 2025
Board members are invited to attend.
Athletic Hall of Fame Banquet – May 3, 2025
Details and registration at www.oxnardcollegefoundation.org/ocaaa2025
Fire Academy Graduation – May 9, 2025
Board members are invited to attend.
Strategic Plan Update
Review the most recent update of implementation steps in our four primary categories.
A. Launch storytelling campaign
Implementation Steps (How) — Deadline — Status — Note
Create master calendar of all correspondence, social posts, bulletins, etc. — Q1 2024 — Completed — created and regularly updated
Distribute emails to past scholarship recipients to generate testimonials — Q1 2024 — Completed — postcard sent 8.12.2024
Distribute emails to alumni to provide updates — Q2 2024 — Completed — postcard sent 8.12.2024
Track scholarship recipient/graduate progress to map metrics — Q2 2024 — In Progress — grad data collected; looking to determine desired metrics
Work closely with OC Marketing to schedule promotions — Q2 2024 — Continual — working on events, alumni stories, and 50th
Feature one story per Foundation monthly bulletin — Q3 2024 — In Progress — the first may appear in April 2025 issue
Share one story in each board update and full board meeting — Q3 2024 — In Progress — testimonials shared in December 2024 board report
Create section on main webpage for stories — Q3 2024 — In Progress — section created on Alumni webpage
Post stories on social media (LI, IG, FB) — Q3 2024 — Continual — testimonial posts first posted in November
Produce simple videos showcasing recipients and alumni — Q1 2025 — In Progress — took video footage at 12/6 event
B. Generate campus and community awareness
Implementation Steps (How) — Deadline — Status — Note
Engage with workforce development and business associations — Q1 2024 — Continual — Latino GDP, WVCBA events/programs
Create list of business/community events to potentially sponsor — Q1 2024 — Continual — decks created or available for events, programs
Conduct review of website to determine changes, improvements — Q1 2024 — Continual — reviewing regularly
Create informational slideshow/video to appear on webpage, lobby TV — Q1 2024 — In Progress — continuing to discuss with Marketing
Create full-year plan with local media for productions — Q2 2024 — In Progress — working closely with Lazer, PacBiz, other media
Place two-page spread in Biz Times Giving Guide — Q3 2024 — Completed — issue ran in October
Distribute press releases to local media for events, promotions — Q3 2024 — Continual — will distribute for key events
Manage schedule of social media posts — Q3 2024 — Continual — created and regularly updated
Create templates for social media posts — Q3 2024 — In Progress — working with Visionality on 50th/alumni
C. Educate campus personnel
Implementation Steps (How) — Deadline — Status — Note
Develop one-sheet definining the ways campus programs can benefit — Q3 2024 — —
Define the roles of the OCF website, databases, Alumni Network, alum associations — Q3 2024 — —
Create webpage featuring reports, presentations, videos for campus members — Q3 2024 — —
Meet with VPs and Deans to discuss private-public partnerships, financial support — Q2 2024 — In Progress — one-on-one meetings with each to foster engagement
Develop roster of all advisory groups, members — Q2 2024 — In Progress — no rosters yet, but continue to ask
Present reports at Executive Council meetings — Q3 2024 — Continual — weekly updates
Attend campus program meetings to provide information, updates, opportunities — Q3 2024 — —
Present updates at quarterly Chancellor/President Council meetings — Q3 2024 — Continual — present brief updates
A. Establish the OC Alumni Network
Implementation Steps (How) — Deadline — Status — Note
Distribute welcome email to 2023 grads — Q1 2024 — Deleted — deleted due to timing of alumni program launch
Create workflow to connect with alums after receiving data — Q1 2024 — Continual — workflow created, continue to follow up alumni updates
Receive rosters of past students — Q1 2024 — Complete — graduates, past athletes, past scholarship recipients
Create roster of all past scholarship recipients — Q1 2024 — Complete — master file back to 2008
Host alumni booth at Family Fest — Q2 2024 — Completed — successful event
Host alumni reception at graduation day — Q2 2024 — Incomplete — plans unexpectedly changed, activity went well
Establish alumni social network (e.g. AlumFire, Gravity, AlmaBase) — Q3 2024 — In Progress — Board approved; waiting to launch with Alumni360
Track employment and contact info for all alumni — Q3 2024 — In Progress — continue with new alumni records
Distribute quarterly alumni bulletin — Q3 2024 — On Hold — possibly begin Mar 2025; change to 2-3x per year
Host fall alumni mixer — Q3 2024 — In Progress — hosting small 50th collection event on Dec 6 as sample
Coordinate alumni outreach campaign (e.g. COD) — Q3 2025 — —
B. Design the Road to the 50th Anniversary
Implementation Steps (How) — Deadline — Status — Note
Create a workflow to include promotions, benchmarks, events — Q1 2024 — In Progress — being developed to involve all committees
Assemble planning committee to meet regularly — Q2 2024 — Completed — planning committee overseeing all activities
Recruit community members to main and sub-committees — Q3 2024 — In Progress — forms created, committee recruitment continual
Gather important past records and appealing stories — Q3 2024 — In Progress — gathering, continue promotions to boost collections
Create schedule of events and activities — Q1 2025 — In Progress — looking at Oct 2025 mural event, Apr 2026 main event
Interview past OCF board members for stories and data — Q1 2025 — —
Interview past faculty/staff for stories and data — Q1 2025 — —
Coordinate with College to distribute social messaging — Q2 2025 — In Progress — will share each other’s posts
A. Launch an annual giving program
Implementation Steps (How) — Deadline — Status — Note
Meet with VPs to identify needs and wishes — Q1 2024 — In Progress — all have been notified, seeking meetings
Record all past (pre-2022) donations — Q1 2024 — In Progress — search for past donations is continual
Create strategies for pre-2022 Foundation donors — Q2 2024 — Completed — launched annual giving this fall
Create webpage for businesses – ways to support and benefit — Q2 2024 — In Progress — created for special ad to run in early 2025
Create “how to support” document detailing the ways and programs to support — Q2 2024 — In Progress — webpage created, designing one-sheet
Design one-sheet describing value of unrestricted donations — Q2 2024 — In Progress — webpage created, designing one-sheet
Revamp funding request program – use needs to drive support — Q2 2024 — — no changes made yet, informed board and President
Craft President’s Circle one-sheet — Q2 2024 — In Progress — webpage created, designing one-sheet
Create a Dean’s List giving level — Q2 2024 — —
Distribute Commensurate Return in April (report at Mar Board Meeting) — Q2 2024 — Complete — report complete, presentation in April
Mail birthday cards to alumni and donors — Q2 2024 — In Progress — program will begin in 2025
Consider leveraging crowdfunding for approved funding — Q2 2024 — Complete — utilizing DonorPerfect platform
Create webpage and donation form for each campus program — Q3 2024 — Continual — continue to add more campus programs
Create development plan leading through 50th Anniversary — Q3 2024 — In Progress — working with Visionality on package
Conduct Athletic Teams Drive — Q3 2024 — In Progress — campaign launched, Giving Tuesday push
Coordinate mini-campaign plans for campus programs — Q3 2024 — In Progress — campaigns created
Host Fall 2024 donor reception — Q3 2024 — On Hold — placing on hold
Increase OC personnel support by personally soliciting faculty/staff — Q3 2024 — In Progress — Welcome Day was a success
Solicit scholarship reviewers — Q3 2024 — In Progress — solicitation approach being designed
Manage roster of all potential corporate sponsors, design strategy for each — Q3 2024 — Continual — Roster complete, expanded continually
Submit funding requests to private foundations — Q3 2024 — —
Host reception for scholarship donors — Q3 2024 — In Progress — discussing possibilities for social and training
Feature dashboard of annual campaign stats — Q3 2024 — In Progress — currently designing different looks
Send personal thank you videos to donors — Q4 2024 — In Progress — platform testing and review near complete
Distribute Annual Report in January (report at Dec Board Meeting) — Q1 2025 — —
Board members to write personal thank you cards to donors — Q1 2025 — —
Host Spring 2025 donor reception — Q1 2025 — —
B. Establish the Condor Legacy Society
Implementation Steps (How) — Deadline — Status — Note
Create roster of local planned giving/estate specialists — Q1 2024 — In Progress — working with Antonio to create list
Create list of potential planned giving prospects — Q1 2024 — In Progress — potentials identified in DP database
Create committee to identify prospects and cultivate gifts — Q2 2024 — In Progress — roster of possible names created
Host (co-host) receptions for retiring College personnel — Q2 2024 — In Progress — discussing with campus leaders
Include planned giving materials in retiring personnel packages — Q2 2024 — In Progress — discussing with campus leaders
Utilize Crescendo software to educate potential donors — Q3 2024 — In Progress — We use Lite version
Host one estate planning event/workshop — Q3 2024 — In Progress — working with Antonio to plan initial workshop
C. Establish the OCF Endowment
Implementation Steps (How) — Deadline — Status — Note
Determine principal amounts for each named endowment in Reserves account. — Q1 2024 — In Progress — reviewing all records collected
Remove the restricted named funds out to form the new endowment fund. — Q2 2024 — In Progress — presenting idea at Finance meeting
Promote the OCF Endowment as the primary Foundation endowment fund. — Q3 2024 — In Progress — presenting idea at Finance meeting
Create webpage and donation form — Q3 2024 — —
Create one-sheet, webpage describing named endowments — Q3 2024 — —
D. Introduce major giving as a giving solution
Implementation Steps (How) — Deadline — Status — Note
Present board members with prospect grids to identify prospects. — Q3 2024 — In Progress — corporate list created, ready to show
Create a roster of 25+ major giving prospects — Q4 2024 — In Progress — list started, will invite board feedback
Coach the board on ways to cultivate potential major donors. — Q1 2025 — —
Provide materials to board members to share with prospects — Q1 2025 — —
E. Grow the Marketplace
Implementation Steps (How) — Deadline — Status — Note
Create calendar of special events throughout the year — Q1 2024 — Complete — calendar posted on website, regularly updated
Implement new Marketplace management software — Q1 2024 — Complete — success, expanding to cloud-based in Jan 2025
Conduct a SWOT analysis of the Marketplace — Q2 2024 — In Progress — Marketplace Committee taking action
Identify possible new revenue opportunities (e.g. sponsorship) — Q2 2024 — In Progress — discussing layout, new category opportunities
Create potential expansion map — Q3 2024 — In Progress — recently created M row, extended I and J rows
Identify additional community partners to engage — Q3 2024 — Continual — working with Swap Meet Justice, Clinicas
F. Boost operational support
Implementation Steps (How) — Deadline — Status — Note
Board to approve sustainability and management fees — Q2 2024 — In Progress — resistance from board, will continue to discuss
Implement annual sustainability fee on each investment fund. — Q3 2024 — —
Implement a management fee against each restricted donation. — Q3 2024 — —
Eliminate the dollar-for-dollar match on scholarship gifts — Q2 2025 — —
A. Educate the board
Implementation Steps (How) — Deadline — Status — Note
Create packet containing all board policies. — Q1 2024 — In Progress — policies on website, looking at other ways to inform
Add educational moment at full board meetings. — Q1 2024 — In Progress — recent have been tied to funding requests
Follow a specific process to recruit new board members. — Q2 2024 — In Progress — promoting idea of expanding Nominating Committee
Develop a board orientation program. — Q2 2024 — In Progress — will look to formalize
Create policies for any missing, needed policies — Q2 2024 — —
Conduct board matrix survey/study — Q2 2024 — Complete — completed via strategic planning process
Change Nominating to Governance, make standing committee — Q2 2024 — In Progress — idea discussed
Conduct thorough review of the bylaws — Q3 2024 — —
Create dashboard, update regularly — Q3 2024 — In Progress — looking at different formats
B. Increase board member engagement
Implementation Steps (How) — Deadline — Status — Note
Implement online board management system (e.g. OnBoard, Boardable) — Q1 2024 — In Progress — reviewing platforms, determining actual use
Recognize the Spirit of the Condor recipients (involvement point system) — Q2 2024 — Continual — currently tracking board member participation
Develop new board obligation agreement — Q2 2024 — Complete — implemented in July 2024
Assign committee chairs and members at the June board meeting — Q2 2024 — On Hold — will attempt again in June 2025
Schedule regular/quarterly committee meetings — Q3 2024 — In Progress — meetings not set for all committees
C. Hire new staff members
Implementation Steps (How) — Deadline — Status — Note
Determine staffing needs based on the strategic plan — Q1 2024 — In Progress — added Michael to provide Outreach assistance
Draft job descriptions for new staff positions — Q2 2024 — In Progress — designed for Outreach
Determine compensation plan for each hired position. — Q2 2024 — —
Engage HR Firm to conduct search(es). — Q3 2024 — Complete — Monthly retainer to oversee all HR duties
D. Develop Foundation recognition program
Implementation Steps (How) — Deadline — Status — Note
Create calendar of recognition events — Q1 2024 — —
Host a scholarship celebration for transfer students with the UTC — Q2 2024 — Continual — next event will take place in May
Host Entering/Continue scholarship celebration — Q3 2024 — In Progress — 2024 delay forced cancel, reassessing plan
Establish a board emeritus program — Q3 2024 — —
Create ways to recognize volunteers — Q3 2024 — —
